TWIN CREEKS VILLAS HOMEOWNERS ASSOCIATION ANNUAL MEETING
January 8, 2018, Hardesty Library, Maple Room, 6:30 p.m.
CALL TO ORDER: President Kevin Johnson called the meeting to order at 6:30 p.m. Twenty-eight of thirty-five homeowner residences were in attendance. (Sign-in sheet attached.)
MINUTES: Jan Rusher moved, J.B. Barrett seconded to approve the minutes of the January 9, 2017, Annual Meeting of Homeowners. MOTION PASSED.
TREASURER’S REPORT: Treasurer J.B. Barrett presented the following documents: (copies attached): Balance Sheet, P&L Budget v. Actual January 1, 2017-December 31, 2017, and 2018 Proposed Budget. Treasurer Barrett noted a one-time, non-recurring expense during 2017 for tree removal of $5200, also noting the HOA dues will remain the same for 2018.
President Kevin Johnson summarized the committees’ reports for the year as follows:
Fences, streets, gutters and curbs: Brashears Seal Coating will be called in the spring to repair cracks in the streets caused by winter damage.
Architectural Committee: Request for Architectural changes form may be found on the website. When in doubt, submit a form for approval before making exterior changes visible to the neighborhood.
Entry Gate: Kevin Johnson reported that a gate malfunction was fixed at a nominal cost, noting, however, that replacement of the entire gate system would be costly when that need does occur.
Snow Removal: The policy for snow removal is if we receive 3 or more inches of snow, LawnAmerica is on call to plow our neighborhood.
Landmark/LawnAmerica: Will continue lawn mowing on Thursdays, seven applications of lawn treatment per year without a rate increase. They may also be consulted about prevention/disposal of a growing mole/vole population in the neighborhood. Emco Pest Control may also be consulted.
Seasonal Decorating: Consideration will be given to updating and decorating. All residents are asked to have their Christmas decorations off display by January 31, 2018.
NOMINATING COMMITTEE: The committee members were David Miller and Kevin Johnson. David Miller presented the following slate for election to the TCV Board of Directors for 2018: Kevin Johnson, Carolyn Fuchs, J.B. Barrett, Jan Rusher, Marilyn Miller and Jim Colgan. Grateful acknowledgment is made to David Miller and Bill Rush for their service on the 2017 BoD.
Holly Minter then called for a paper ballot vote. After discussion, it was determined to collect a signed ballot denoting approval or disapproval, one per household. The ballots were distributed and counted as follows: Accept the slate: 26 Yes; 1 No. The new board will discuss whether it is necessary to mail typed, paper ballots by US Mail prior to next year annual meeting.
OLD BUSINESS; None
NEW BUSINESS: There was discussion of an amendment to our By-laws that was enacted in 2014 with the intention of preventing TCV homes being put on the rental market and the fact that the amendment has possibly caused unintended consequences for TCV residents. As further clarification is required, Bill Rush moved and Jan Rusher seconded a motion to pursue further options by the new board. MOTION PASSED.
ADJOURN: There being no further business the meeting was adjourned at 7:25 p.m.
Respectfully Submitted ,
Carolyn Fuchs, Secretary to the 2017 TCV Board