Twin Creek Villas

Board of Directors Meeting

November 17, 2011

Members Present: Michael Bennett, Jim Colgan, George Grisaffe, Kevin Johnson, Larry Johnson, David Miller, Bill Rush – Ron Wadley was absent

A. Approval minutes of the September 6, 2011 meeting.

THERE BEING NO ADDITIONS, DELETIONS OR CORRECTIONS THE MINUTES STAND APPROVED AS DISTRIVUTED

B. Treasurer’s report

THE TREASURERS REPORT DATED NOVEMBER 14, 2011 WAS DISTRIBUTED, SHOWING A BANK BALANCE OF $18,823.17, NOTING THAT WE HAVE THE BALANCE OF THE YEAR FOR EXPENSES WITHOUT ANY ADDITIONAL INCOME.

C. Home owners survey regarding trash service

Yes – 18, including the 8 board members; 2 don’t use trash service

No – 12: don’t need 2/wk. service; no to increase in dues; concern - trash bags

THERE WAS A CONSENSUS THAT THE TRASH SERVICE PROVIDERS AND FREQUENCY WILL CONTINUE TO BE THE PEROGATIVE OF EACH HOMEOWNER

D. Nominating Committee

JAN AND JACK RUSHER HAVE AGREED TO SERVE IN ANY WAY POSIBLE

E. Architectural Committee Report

Section III (D) (2) © Roofing

Need technical correction shingle description

DISCUSSION CENTERED AROUND IF WE SHOULD AMEND THE RESTRICTIVE

COVENANTS AND IF WE SHOULD SPECIFY AN ALTERNATE SHINGLE. THE

ALTERNATIVE WOULD BE TO LET THE HOME OWNERS KNOW OF THE

CORRECT SHINGLE DESCRIPTION AND DEAL WITH REQUESTED VARIANCE

ON A CASE-BY-CASE BASIS.

IT WAS MOVED BY BILL RUSH, SECONDED AND APPROVED THAT THIS

ITEM BE TABLED UNTIL THE ANNUAL MEETING.

F. Discussion of snow removal

Last year: 2 X $300= $600 + curb damage, 2@ $150 = $300

Landmark: $100 / in of snow, 4 in min; will repair any curb damage

Snow piled along N & S curbs of E/W St & at cul-de-sacs

IT WAS DECIDED WE SHOULD NOT HAVE SNOW REMOVAL UNLESS IT IS AT LEAST A SIX INCH SNOW. FINAL DECISION TO BE MADE AFTER LARRY JOHNSON MEETS WITH ANOTHER CONTRACTOR.

G. Crash gate painting

$600.00

REPORT PROVIDED, WORK HAS BEEN COMPLETED.

H. Entry Landscaping

Est. to replace plants from winterkill and new beds at corners of entry close

to Mingo, including irrigation to new beds $7,500.

Lighting issue

GENERAL DISCUSSION TO BE CARRIED OVER TO THE BUDGET DISCUSSION

I. Budget discussion for 2012

THERE WAS CONCERN ABOUT USING APPROXIMATELY 35% OF OUR RESERVES FOR EXPANDING THE ENTRY LANDSCAPING WHEN WE ARE LOOKING AT NEEDING TO REPAIR/REPLACE PERIMETER FENCE ON THE SOUTH, WEST AND NORTH SIDES OF THE DEVELOPMENT. THERE WAS DISCUSSION ABOUT HAVING EVERYONE REPLACE THEIR OWN FENCE (EXCEPT THE FENCE ALONG MINGO) AT THEIR EXPENSE. SEVERAL OF THOSE IMPACTED INDICATED APPROVAL BUT NOTED IT WOULD REQUIRE A CHANGE IN THE RESTRICTIVE COVENANTS. IT WAS DETERMINED TO HOLD THIS DISCUSSION AT THE ANNUAL MEETING.

IT WAS DETERMINED THE EXPANSIONOF THE ENTRY BEDS WOULD NOT BE DONE UNTIL WE ARE BETTER ABLE TO DETERMINE THE TIMING, COST AND RESPONSIBILITY FOR PERIMITER FENCE REPAIR/REPLACEMENT AND THAT APPROPRIATE RESERVES ARE IN PLACE.

J. Home Owners dues for 2012

AFTER DISCUSSION A FULLOF THE BUDGET IT WAS MOVED, SECONDED AND APPROVED THAT THE DUES FOR 2012 BE SET AT $800.

K. Agenda for annual meeting.

THE AGENDA WILL BE DEVELOPED IN TIME TO SEND IT TO THE HOME OWNERS IN ADVANCE OF THE ANNUAL MEETING.

L. Other business.

THERE WAS DISCUSSION REGARDING THE DIFFICULTY IN HEARING PEOPLE CALLING FROM THE GATE. MIKE BENNETT WAS AUTHORIZED TO SPEND UP TO $70 TO REPLACE THE SPEAKER ON THE PHONE PANEL.

THERE BEING NO FURTHER BUSINESS THE MEETINGWAS ADJORNED.